Organize, Track & Manage Your Volunteers

APPLICATIONS How The School Volunteer Works
Carnivals
manage carnival staff
• Chairs define booths, shifts, and the number of volunteers needed.
• Volunteers can sign-up for booth-specific shifts until the need has been met.
• Chairs can generate sign-in spreadsheets to manage carnival staffing.
Luncheons
organize luncheons
• Chairs define items (such as cupcakes) and the number needed.
• Volunteers can sign up to bring items until the needs have been met.
• Chairs can generate spreadsheets to show who is bringing what items.
Parent/Teacher Conferences
coordinate parent teacher conferences
• Teachers setup their availability (date/time).
• Parents sign-up for an appointment & can sync with Outlook/iCal.
• Teachers can generate spreadsheets to track appointments.
Boosters’ Snack Bar
schedule shifts
• Chairs define shift date, start-end time, volunteers needed, etc..
• Volunteers can sign-up until the need has been met.
• Chairs can generate sign-in sheets to confirm volunteer participation.
Cafeteria
define days and number of volunteers needed
• Chairs define days, shifts per day, and the number of volunteers needed.
• Volunteers can sign-up for shifts until the need has been met.
• Volunteers can get their own replacements if they can’t make a shift.
• Chairs can generate sign-in sheets to confirm volunteer participation.
Track Volunteer Hours
track volunteer hours
• Chairs set the number of “pledged” hours for their committee or event.
• Volunteers receive “pledged” hours when they sign-up.
• Chairs can adjust an individual volunteer’s hours.
• Volunteers receive “worked” hours (Pledged + Adjusted) after the event.
• The Admin can combine volunteer hours into family totals.
Send Reminders
send reminders
• Chairs set the committee and/or event date.
• Volunteers can sync their events with Outlook/iCal calendars.
• Automatically send reminders to the event’s volunteers.
Volunteer Certification
certify volunteers
• Admins set a volunteer’s status as “pending,” “OK,” or “Not OK.”
• A Committee/event can “require” or “not require” certified volunteers.
• If “not require,” any volunteer can sign-up for the committee/event.
• If “require”, only “OK” volunteers can sign-up.
Single Sign-On
single sign on
• Schools using WhippleHill or Final Site can offer Single Sign-On (SSO).
• Volunteers only need to logon at the school portal.
FEATURES DESCRIPTION Volunteers Chairs Admins
My Info
Users maintain their own contact information and reminder preferences.
Volunteer Here
Users sign-up for committees and events.
Send Email
Users send email to individuals and/or committee rosters.
Nominate Leadership
Users nominate people for leadership positions.
Request Help
Users request help from the school’s system administrator.
Get Reports
Numerous spreadsheet-based reports such as rosters, schedules and sign-in sheets.
Tools for Chairs
5+ menus to configure committee / event details.
School Modules
15 menus to configure school details
Leadership Modules
4 menus to configure leadership details
Committee Modules
6 menus to configure committee details
Volunteer Modules
8 menus to configure volunteer details