Organize, Track & Manage Your Volunteers

Carnivals

• Chairs define booths, shifts, and the number of volunteers needed.
• Volunteers can sign-up for booth-specific shifts until the need has been met.
• Chairs can generate sign-in spreadsheets to manage carnival staffing.

Luncheons

• Chairs define items (such as cupcakes) and the number needed.
• Volunteers can sign up to bring items until the needs have been met.
• Chairs can generate spreadsheets to show who is bringing what items.

Parent/Teacher Conferences

• Teachers setup their availability (date/time).
• Parents sign-up for an appointment & can sync with Outlook/iCal.
• Teachers can generate spreadsheets to track appointments.

Boosters’ Snack Bar

• Chairs define shift date, start-end time, volunteers needed, etc..
• Volunteers can sign-up until the need has been met.
• Chairs can generate sign-in sheets to confirm volunteer participation.

Cafeteria

• Chairs define days, shifts per day, and the number of volunteers needed.
• Volunteers can sign-up for shifts until the need has been met.
• Volunteers can get their own replacements if they can’t make a shift.
• Chairs can generate sign-in sheets to confirm volunteer participation.

Track Volunteer Hours

• Chairs set the number of “pledged” hours for their committee or event.
• Volunteers receive “pledged” hours when they sign-up.
• Chairs can adjust an individual volunteer’s hours.
• Volunteers receive “worked” hours (Pledged + Adjusted) after the event.
• The Admin can combine volunteer hours into family totals.

Send Reminders

• Chairs set the committee and/or event date.
• Volunteers can sync their events with Outlook/iCal calendars.
• Automatically send reminders to the event’s volunteers.

Volunteer Certification

• Admins set a volunteer’s status as “pending,” “OK,” or “Not OK.”
• A Committee/event can “require” or “not require” certified volunteers.
• If “not require,” any volunteer can sign-up for the committee/event.
• If “require”, only “OK” volunteers can sign-up.

Single Sign-On

• Schools using WhippleHill or Final Site can offer Single Sign-On (SSO).
• Volunteers only need to logon at the school portal.

My Info

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Tools for Chairs

School Modules

Leadership Modules

Committee Modules

Volunteer Modules